10.5.3 Change the Amount of a Change Fund

Policy Statement

The Change Fund Custodian can increase or decrease the amount of a Change Fund.

Reason for the Policy

To provide the ability for approved Change Fund Custodians to increase or decrease the amount of the Change Fund to meet their unit’s needs.

Applicability of the Policy

All approved Change Fund Custodians.

Procedure

To change the amount of a Change Fund:

1. Submit the Increase Fund Amount or Decrease Fund Amount form. Submitting the form automatically generates an email to the unit head, supervisor, or delegate who must reply indicating whether they approve or reject the increase or decrease of the Change Fund.
2. If the fund is being increased, University Bursar Cashier Operations reviews the online request and notifies the Change Fund Custodian when the request is approved, and the funds can be picked up.
3. If the fund is being decreased, units should return excess funds to the University Bursar Cashier Operations Office and retain the receipt for the unit records.

Forms Used in this Procedure

Increase Fund Amount
Decrease Fund Amount

Additional Resources

University Bursar Change Funds
Change Fund Training
University Bursar office locations and hours:
    Urbana-Champaign
    Chicago
    Springfield

First Published: Februrary 2008 | Last Updated: March 2023 | Last Reviewed: March 2023